We process all Disclosure and Barring Service (DBS) applications online using the eBulk system, which is managed by Thirtyone:eight.
The Charity Commission recommends that trustees always obtain a criminal record check when eligible to do so as it is an important tool in ensuring that the person is suitable to act. Therefore PCC members, as charity trustees, are required to undertake a DBS check if their parish (the Charity) sponsors and approves children’s work or work with vulnerable adults in it’s own name. For example a Youth Cub, Sunday School, home visiting scheme or a lunch club for adults who may require assistance with feeding or toileting. Read more about this requirement on the thirtyoneeight website.
All those working in a paid or voluntary capacity with children, young people or adults at risk require a DBS check as part of the safer recruitment process. A new DBS disclosure should to be requested every three years, or when there is a change in role.
Prior to 4th January 2022 DBS disclosures were required to be carried out every five years and although there is a transition period to get this process in place, we do request that parishes get their DBS checks renewed in line with this policy as soon as possible. This is to bring the church in line with good practice across the charity/voluntary sector.
Each parish should appoint a Lead Recruiter to manage the DBS process and may also choose to appoint additional Evidence Checkers. To set up a new Lead Recruiter or additional Evidence Checkers, please complete this New Recruiter Form and return it to the Safeguarding team.
Thrityoneeight provides a useful interactive eligibility guide based on the tasks carried out o help determine what level of checks are required. This is free to use but you will need to create a user profile.
For any queries around how the DBS process works in the Diocese, please contact the Diocesan Safeguarding Team: email@example.com.
For enquiries about the eBulk system (including login and password queries) or eligibility for DBS checks for specific roles in your parish, please contact Thirtyone:eight on 0303 003 1111, selecting option 1.